T-NICE TRAINER LLC
PRIVACY POLICY
Last updated: October 12, 2026
This policy explains how T-Nice Trainer LLC handles information when you visit t-nice.com, inquire about coaching, use our services or access programs and member features.
Reading this policy or contacting us does not give blanket permission for marketing, publication of your photos or additional uses of sensitive information.
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PRIVACY POLICY
1. WHO HANDLES YOUR INFORMATION
T-Nice Trainer LLC operates t-nice.com and provides coaching with Theo Marcopoulos. The business is based in Miami Beach, Florida, United States.
Privacy contact: theo@t-nice.com
Phone / WhatsApp: +1 305-610-0778
This policy covers website visitors, coaching clients, program customers and members. It also covers information received through email, WhatsApp and other channels used for T-Nice services.
PRIVACY POLICY
2. INFORMATION WE COLLECT
Inquiries and arrangements
Your name, chosen contact details, goals, preferred service, location, availability and the information you provide in a message. If someone inquires for you, this may include their role and contact details.
Coaching information
Relevant training history, available equipment, progress, body measurements, dietary habits, limitations and information you choose to share about your fitness or recovery. Photos, videos and existing reports may be included when relevant to the agreed coaching purpose.
Some coaching information can be sensitive or health-related. Share only what is relevant. Do not attach medical records to the initial inquiry form; discuss the purpose and a suitable way to share them with Theo first.
Accounts and purchases
When you use these features, information may include account details, program access, orders, invoices, purchase amounts, currency and payment status. Payment services process card details under their own terms. Do not send passwords or full card details through an inquiry.
Website and communication data
Technical information can include IP address, device and browser details, pages used, traffic source and cookie choices. Messages and relevant communication preferences are also recorded. Optional tracking depends on the tools enabled and applicable choices.
PRIVACY POLICY
3. HOW WE USE INFORMATION
We use inquiry details to reply, discuss suitability, coordinate the setting and schedule agreed appointments. Coaching information helps Theo plan and adapt the agreed fitness service.
Account and transaction information supports program access, payment administration, customer support and service messages. Technical information supports site operation, security and permitted audience measurement.
Information may also be needed for accounting, legal obligations, handling disputes and protecting the business against fraud or misuse.
Where a law requires a legal basis, the basis depends on the purpose. This can include steps requested before a contract, delivery of the agreed service, legal obligations or legitimate interests in administration and security. Consent is used where required, including for relevant sensitive information, optional tracking or marketing. You can ask which basis applies to a particular use.
PRIVACY POLICY
4. COACHING REPORTS & AI SUPPORT
You choose which relevant reports or fitness information to share. Reports provide context for coaching; diagnosis, clinical interpretation and treatment decisions remain with appropriately qualified healthcare professionals.
Theo uses ChatGPT (OpenAI) and Claude (Anthropic) to help organize coaching records and review supplied report content for the explained coaching purpose.
Before documents are uploaded, names and personal information are blacked out. Theo explains this workflow to clients and obtains their agreement. Blacking out identifying details reduces exposure but does not guarantee that every remaining detail is anonymous.
The AI providers process submitted material according to the terms and settings of the account used. Ask Theo about the proposed handling before sharing sensitive material. Sending a report does not authorize undisclosed recipients, unrelated reuse or publication.
AI output can contain errors. These tools support coaching preparation; they do not provide independent clinician review or establish medical accuracy. Theo remains responsible for coaching decisions.
Contact us if you want to discuss the handling of a particular record, limit a proposed use or withdraw agreement where the processing relies on your consent. We will explain the effect on the requested service.
PRIVACY POLICY
5. WHEN INFORMATION IS SHARED
The website uses Wix for hosting and relevant site features. Providers used for communication, video calls, payments, program access or administration receive information associated with those functions. The data involved depends on the service you use.
When you contact us through WhatsApp, a social platform or another external service, that provider also processes information under its own privacy terms. ChatGPT and Claude processing is described above.
If an assistant, concierge, family member or another representative helps coordinate an appointment, we agree their role and what can be shared. A scheduling role does not automatically authorize access to your coaching reports or health information.
Information may be disclosed to relevant professional advisers, insurers or authorities when necessary for legal obligations, a claim, security or protection of rights. Disclosure should be limited to the purpose involved.
Website analytics or advertising tools can involve sharing technical data with other providers. The site's cookie settings show the available cookie categories and let you change optional-cookie choices.
PRIVACY POLICY
6. COOKIES & MARKETING
Essential cookies support site functions such as security, sign-in and remembering privacy choices. Optional cookies or similar technologies can support preferences, analytics or advertising, depending on the tools enabled.
Use the site's cookie settings control to review available choices and change optional-cookie consent. Where consent is required, optional technologies remain inactive until you allow the relevant category. You can read the public pages after declining optional cookies.
You can also manage cookies through your browser. Blocking essential cookies may affect sign-in or paid-program access. External embeds and third-party apps may have their own consent requirements.
An inquiry, purchase or coaching agreement does not by itself give permission for unrelated marketing. Where we send promotional messages, your preferences and applicable consent requirements apply.
You can unsubscribe from marketing emails using their unsubscribe link or contact theo@t-nice.com about your preferences. Necessary messages about an agreed service, order, account or security can still be sent.
PRIVACY POLICY
7. RETENTION & SECURITY
Information is kept for the purpose for which it is needed, taking account of the service relationship, the sensitivity of the information and applicable legal requirements.
Inquiry records support responding and relevant follow-up. Coaching records support the agreed service and any necessary record of it. Account and transaction records support access, accounting and legal obligations. Permission and preference records help document your choices.
We do not currently operate a routine deletion schedule. You may contact theo@t-nice.com to request deletion; requests are reviewed subject to applicable retention requirements. A legal obligation, dispute or claim may require some records to be kept longer. You can ask about the retention of a particular record.
Reasonable precautions appropriate to the information are used to protect it against unauthorized access, loss or misuse. No internet transmission or storage method can guarantee absolute security. Contact theo@t-nice.com if you suspect a problem affecting your information.
PRIVACY POLICY
8. INTERNATIONAL PROCESSING
T-Nice Trainer LLC operates in the United States. Wix and other providers may process or store information in other countries, depending on the service and account arrangements. Data protection rules can differ from those where you live.
Contact us for information about where a particular record is held and any safeguards applicable to its transfer. International transfer arrangements must meet the requirements of the laws that apply to the processing concerned.
PRIVACY POLICY
9. YOUR CHOICES & PRIVACY REQUESTS
Depending on the laws that apply, you may be able to request access, correction, deletion, restriction or a portable copy of your information. You may also be able to object to processing, withdraw consent or opt out of specified uses or sharing.
Email theo@t-nice.com with your name, the contact details used for the service and what you want us to review. Include only the information needed to locate the relevant record. Do not send identity documents unless a suitable verification method has been agreed.
We may need to verify your identity or a representative's authority. Rights, exceptions and response periods depend on applicable law. We will explain a relevant limitation, such as a requirement to retain transaction records.
Where processing relies on consent, you can withdraw it for future processing. This does not change the lawfulness of processing carried out before withdrawal. Marketing and cookie choices can be managed separately from service requests.
If applicable, you can also raise a complaint with your local data protection authority or use an appeal process provided by the relevant law. Contact us about any additional rights that may apply in the EEA, United Kingdom, Switzerland or your US state.
Use the site's privacy controls or contact us if you want to discuss an applicable right to opt out of sale, sharing or targeted advertising. The scope of those terms depends on the law and the actual tools involved.
PRIVACY POLICY
10. CHILDREN & TEENAGERS
T-Nice coaching is not offered to children under 13. For ages 13 to 17, a parent or legal guardian should contact us to discuss suitability, service-specific conditions and the information needed.
Appropriate parental permission and the handling of a teenager's information are discussed before scheduling. Swimming and Aqua Fitness conditions remain specific to the agreed service.
If you believe a child under 13 has sent personal information to us, contact theo@t-nice.com so we can review it and arrange appropriate removal.
PRIVACY POLICY
11. PHOTOS, LINKS & ACCOUNT CLOSURE
Photos, videos and feedback
Permission to use information for coaching is separate from permission to publish it. We obtain agreement for identifiable client photos, videos, named feedback or personal results used in marketing. A client's public post does not give blanket permission for T-Nice to reuse it.
Contact us about withdrawing permission for future use of published material. We will explain any limits affecting material already distributed or held by other parties.
External websites and platforms
Links may lead to social networks, video services, payment providers or other external sites. Read their privacy information before sharing data with them. Their own processing can differ from the practices described here.
Account closure and paid access
You can request account or data deletion by email. Before closing an account, confirm the effect on paid programs, member access and any active subscription. Request subscription cancellation separately so its status can be confirmed. Some records may still need to be retained for accounting or legal purposes.
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12. UPDATES & CONTACT
This policy may be updated when services, providers or information-handling practices change. The date at the top identifies the version. A policy update does not replace permission required for a new use of your information.
For a privacy question or request, contact T-Nice Trainer LLC at theo@t-nice.com. You can also reach Theo at +1 305-610-0778.